Updated 24 May 2018
About this policy
SP8BOARDS (also referred to as “we”, “our”, “us”) is the trading name of Andrew Speight, who is responsible for the collection and proper management of any personal information you submit.
We appreciate the trust you place in us when you use our services. We are committed to protecting your privacy and we will keep your personal details secure as well as use any information you provide consistently with applicable privacy and data protection laws and the terms of this policy.
This policy explains in detail the types of personal data we may collect about you when you interact with us. It also explains how we will use, share and handle that data, as well as how we will keep it safe.
We will update our Privacy and Cookies Policy as data protection law or business practice changes. You can always find the latest version of this policy on our website, www.sp8boards.co.uk.
You have the right to ask us at any time:
to confirm whether we hold any of your personal data;
to send you a copy of any personal data that we hold about you;
to correct any inaccuracies in your personal data and to add relevant details where the personal data we hold is incomplete;
to delete (to the extent possible) any of your personal data, where we are required by law to do so;
to stop processing your personal data, where we are required by law to do so;
to stop processing any of your personal data that we process on the basis of our legitimate interests; and
to stop sending you marketing material
Where we process your personal data on the basis that you have given us your consent to do so then you may contact us at any time to withdraw your consent.
If you wish to exercise any of these rights, or if you are concerned about the processing of your data, please contact our Data Protection Officer, Andrew Speight, via email at or via post to 75 Sutherland Avenue, Leeds, LS8 1BY.
If you are dissatisfied with our handling of any complaint you also have the right to raise concerns at any time with The UK Information Commissioner: https://ico.org.uk.
How we collect personal information
We receive personal information from:
You, as you provide it to us (e.g. when making an enquiry, purchasing goods, interacting on social media or leaving a review)
Your use of our website
Third party providers you may purchase our goods or services from
Your interaction with our marketing activities (provided you have not unsubscribed)
Third party review services we may use from time to time
What personal information do we collect
In order to provide you with the best possible service, we collect some or all of the following information:
Personal details such as name, title, social media username (if you interact with us through social media channels)
Contact details such as postal addresses (main and billing), phone numbers, email addresses.
Where a purchase is made, the goods or services purchased, amounts paid, information on any special requirements that you supply or is supplied to us to enable us to deliver goods to your specifications
Whether you wish to receive marketing information from us
Browsing history including historical searches, how you use our website, website experience user survey responses, the devices and IP addresses you use to access our services. We collect this information so that we can continuously improve our website and our service to you
Any feedback you leave on the goods you have purchased or your purchase experience
Any responses to customer satisfaction surveys
Communications between you and us such as letters, emails, web chat messages, SMS, social media messages, customer service cases, responses to questionnaires, competition entries, your interaction with our marketing
Through our partnerships, we may receive some of the above information from other companies you use (e.g. other online sales platforms such as etsy). In such cases, those companies must also inform you about their use of your data.
How we use your personal information
We use your personal information to:
Enable us to supply the goods you have purchased
Provide any related services we have contracted to provide to you
Understand how to improve our offering and services, to select the best products and provide the best experience, information and offers
Detect and prevent fraud or abuse of our services
Communicate with you, including for example, responding to your emails, messages on social media, web chat requests, handling customer service matters and so on
Process your payments
With your permission, send you relevant marketing information such as details of competitions, special offers and goods or services we think will be of interest to you
Manage competitions, promotions and special offers in which you participate
Ensure our servers and websites are operating correctly
The Legal Basis on which we process your information
We will always process your personal information on lawful grounds and in particular on the grounds set out below:
Performance of a Contract
If you make a purchase through us we will use the details that you give to provide the selected goods or services to you. This information is likely to include your name, contact details, payment details, price paid, information about your purchase and any additional information we may need to help meet your specific requirements.
If you do not provide us with the information set out in this paragraph, then we may not be able to provide the goods ordered.
We will usually retain relevant data for up to six years from the date the contract completes – e.g. the date of dispatch of the goods ordered.
We may ask your consent to use your name, e-mail, SMS, phone number(s) and postal address to tell you about our own products and services which we think may be of interest to you.
You can withdraw your consent at any time by emailing
We may use some of your personal information for statistical purposes when we evaluate our range of services and make business improvements.
We may also share your contact details with our third party review administrator(s) who may contact you to ask for your comments on the goods and/or services that have been provided.
The above are done on the basis that they are in our legitimate interest.
We are under certain binding legal obligations, such as accounting to the government for tax and making financial records available for audit. In such cases, we are typically obliged to retain data for up to seven years from the date of the transaction.
We may also disclose your personal data without your permission to the extent that we are required to do so by law or regulation.
How we share your personal information
There are extremely limited circumstances when we will share your data:
If you permit us to send you marketing information, we may share your data with companies that provide specialist marketing platforms to enable us to provide you with such information
When you make a purchase, we may share your data with third parties who we may need to work with to deliver our contracted services, for example, courier companies and suppliers.
When required to do so as a matter of law
How we protect your personal information
We protect your data with various technological measures. We also regularly test and evaluate the security of our systems, updating safeguards as appropriate. Our staff are trained in the importance of security and privacy and we treat breaches of confidentiality and privacy as disciplinary matters.
We do not transfer your data outside the UK or the European Union.
In order to ensure your transactions are as secure as possible, we hand over payment card processing to the following supplier, PayPal (Europe) S.à r.l. et Cie, S.C.A. Attention: Legal Department, 22-24 Boulevard Royal L-2449, Luxembourg
We regularly review our systems to ensure that your information is only stored whilst it is required for the relevant purposes or to meet legal requirements. Where your information is no longer required, we will ensure it is disposed of in a secure manner.
A cookie is a small file of letters and numbers that we store on your browser or the hard drive of your computer if you agree. Cookies contain information that is transferred to your computer’s hard drive.
We use the following cookies:
Strictly necessary cookies: These are cookies that are required for the operation of our website. They include, for example, cookies that enable you to log into secure areas of our website or make an online booking.
Analytical/performance cookies: They allow us to recognise and count the number of visitors and to see how visitors move around our website when they are using it. This helps us to improve the way our website works, for example, by ensuring that users are finding what they are looking for easily.
Targeting cookies: These cookies record your visit to our website, the pages you have visited and the links you have followed. We will use this information to make our website more relevant to your interests.
You may block cookies by activating the setting on your browser that allows you to refuse the storage of all or some cookies. However, if you use your browser settings to block all cookies (including essential cookies) you may not be able to access all or parts of our site.
For more information about cookies please visit http://www.allaboutcookies.org
Our website may contain links to other sites of third parties. This policy only applies to this website so when you link to other websites you should read their own privacy policies. We are not responsible for the content or privacy practices of those other sites.